Company Overview
Unbridled Hospitality Group is a dynamic, full-service hospitality company breathing new life into Main Street in Cañon City, Colorado. We proudly operate the beautifully restored historic Hotel St. Cloud, Fremont Provisions and Standard Oil Coffee Company.
Guided by our core values of character, change, credibility, and community, we are committed to delivering unreasonable hospitality and making Cañon City the living room of Southern Colorado. If you have the hospitality gene and a genuine passion for creating memorable guest experiences, we want to hear from you!
Join Our Team
We are seeking a driven and passionate Event Coordinator to bring creativity, organization, energy, and exceptional hospitality to our private events and special gatherings. In this role, you will coordinate memorable events across our historic property, working closely with clients, guests, vendors, and internal teams to bring each vision to life.
Whether coordinating an intimate private dinner, a corporate gathering, a wedding celebration, or a special event at one of our unique venues, you will play a central role in creating seamless experiences that reflect our commitment to exceptional service.
Position Summary
The Event Coordinator is responsible for planning, organizing, coordinating, and executing events from initial inquiry through final breakdown. This position oversees event logistics, client communications, vendor relationships, timelines, and budgets while collaborating with our restaurant, bar, hotel, and operations teams to ensure every event meets the highest standards of hospitality.
The ideal candidate is organized, proactive, detail-oriented, and passionate about creating exceptional guest experiences. They thrive in a fast-paced hospitality environment and can balance multiple events and priorities while maintaining a welcoming, professional demeanor.
Key Responsibilities
- Plan, organize, and execute private events, weddings, corporate gatherings, social celebrations, and other special events.
- Serve as a primary point of contact for clients from the initial inquiry through event completion.
- Understand client needs, event objectives, budgets, and expectations to develop customized event plans.
- Coordinate event details, including venue selection, room layouts, setup, decorations, catering, entertainment, and audiovisual requirements.
- Develop event timelines, checklists, floor plans, and detailed event orders for internal teams.
- Conduct venue tours and consultations with prospective clients.
- Ensure all event spaces are prepared, organized, and presented to the company’s hospitality standards.
- Deliver exceptional, personalized service that reflects Unbridled Hospitality Group’s commitment to unreasonable hospitality.
- Build strong relationships with clients and anticipate their needs throughout the planning process.
- Communicate event details, expectations, and updates clearly and professionally.
- Address client concerns and resolve unexpected challenges promptly and effectively.
- Coordinate with vendors, including florists, decorators, photographers, entertainers, rental companies, and other event partners.
- Collaborate with hotel, restaurant, bar, culinary, and operations teams to ensure seamless event execution.
- Communicate event requirements, schedules, staffing needs, and service expectations to the appropriate team members.
- Oversee event setup, service flow, transitions, and breakdown.
- Prepare event proposals, estimates, contracts, invoices, and other required documentation.
- Maintain high standards of cleanliness, presentation, service, and professionalism.
- Coordinate post-event cleanup, inventory checks, and venue restoration.
- Help promote the company’s event venues and services to prospective clients.
- Support the development of event packages, seasonal offerings, and special experiences.
- Build relationships with local businesses, organizations, and community partners.
- Identify opportunities to attract new clients and generate repeat bookings.
- Support event-related marketing initiatives, photography coordination, and social media content as needed.
Requirements
- Previous experience in event coordination, hospitality, catering, hotel operations, restaurant management, or a related field preferred.
- Strong organizational, planning, and time-management skills.
- Exceptional customer-service skills and a genuine passion for hospitality.
- Excellent attention to detail and follow-through.